The importance of ensuring equal speaking time in meetings


As a leader or member of a team, it's crucial to ensure that everyone has the opportunity to speak and contribute in meetings. Allowing equal speaking time not only promotes psychological safety and inclusivity, but also supports diversity, equity, and inclusion (DEI) efforts in the workplace.

According to a study by the Harvard Business Review, psychological safety is the "belief that one will not be punished or humiliated for speaking up with ideas, questions, concerns, or mistakes" (Edmondson, 2019). When individuals feel safe to speak up and share their thoughts, they are more likely to contribute their unique perspectives and experiences, leading to more effective and creative problem-solving.

On the other hand, research has shown that when certain individuals or groups are consistently interrupted or silenced in meetings, it can lead to feelings of exclusion and demoralization (Kearney, 2018). This can not only harm their mental health and well-being, but also hinder the team's ability to make informed and inclusive decisions.

Ensuring equal speaking time can also support DEI efforts in the workplace. When all voices are heard and valued, it sends a message to team members that their contributions are valued and appreciated, regardless of their race, gender, age, or other characteristics (McLeod, 2018). This can foster a more inclusive and equitable work environment, leading to better outcomes for all team members.

To promote equal speaking time in meetings, leaders can implement a variety of strategies. For example, leaders can use Equal Time to run more effective and inclusive meetings easily. They can use the real time speaking time tracking and random participant picker to facilitate "go-around" or "round robin" discussions to ensure that everyone has a chance to share their thoughts (McLeod, 2018). 

Ensuring equal speaking time in workplace meetings is crucial for promoting psychological safety, DEI, and more effective problem-solving. By implementing strategies to support all team members' contributions, leaders can foster a more inclusive and equitable work environment for all.

If you already have Equal Time Premium, create your account or login and connect your Outlook or Google Calendar on Calendar Integration settings. After each meeting, log in to your dashboard to review the balance of speaking time across all participants.

If you have any questions, email us at We look forward to hearing from you! 


Edmondson, A. (2019). Psychological Safety: The Key to Unlocking Innovation and Performance. Harvard Business Review.

Kearney, E. (2018). The Importance of Equal Speaking Time in Meetings. Harvard Business Review.

McLeod, S. (2018). Facilitation Techniques for Inclusive Meetings. Training Industry.